In most cases, the time span for planning will be many years. All members of the project committees must recognize this, and not become disenchanted during the seemingly endless process. It will help if communication protocols are established at the very beginning. Advance agendas and accurate minutes, regular communications to the community about how the planning is proceeding are essential. Equally important is that there is clear understanding of who is responsible for each specific task, and that you have an agreed upon schedule for making decisions and for signing-off as decisions are made.
Project shepherd. Usually a faculty member from one of the departments involved in the project, someone with a keen sense of the academic program to be housed in the new space.
Project manager. Often a member of the facilities office, someone with technical expertise about planning and construction. The project manger will have the skills to keep the project on schedule and within budget.
Committees. Users committee. Project team. Executive committee. These primary project committees will work under the leadership of the project shepherd and/or project manager. Subcommittees will be assigned to undertake specific tasks as the project proceeds. The board of trustees or regents has the final say.
Design professionals. Identify design professionals (architect, lab designer, etc.) with specific experience and expertise in regard to your project.
Design competition. Architects invited to participate in the design competition should be given all available information, including the preliminary program of spaces developed by the science faculty, the proposed construction budget, siting preferences, zoning codes, and any other restrictions or information that might affect the project.
Contractor. The owner and the architect typically work together to arrive at a decision about the contractor.